AI Agent Automation
Every minute your team spends on repetitive tasks is a minute not spent selling, creating or improving. AIVON sets up systems that absorb operational work so your people can do what only they can do.
24/7 customer support
Conversational bots integrated into WhatsApp, web and email that respond, route and escalate based on context.
Automated lead qualification
The agent filters, classifies and logs every contact in your CRM before the sales team sees it.
Post-sale follow-up
Reminders, surveys and reactivation messages sent at exactly the right moment, without human intervention.
Integration with your tools
Compatible with HubSpot, Salesforce, Notion, Google Workspace, Slack and any system with an API.
Intelligent reports
Automatic activity summaries, key metrics and alerts delivered directly to your inbox.
Billing and collections management
Automatic invoice sending, payment reminders and follow-up on pending collections without manual intervention.
Automated client onboarding
Welcome messages, documents, forms and access credentials delivered automatically when each sale closes.
Recruitment pipeline
CV filtering, automatic replies to candidates and interview coordination without administrative overhead.
These are just a few examples. The possibilities are virtually endless: if there is a repetitive task in your business, we can most likely automate it.
Built around your workflow. No generic templates. No forcing your business to fit the tool.
What we get asked before we start
- How do I know which process to automate first?
- We start by identifying tasks that repeat most often and require no human judgment: answering standard emails, logging orders, updating databases, sending invoices. A client in the financial services sector started with their inbox: they received dozens of emails a day, each requiring a lookup in an external system and a personalised reply. That entire flow now runs fully autonomously — the system reads the email, retrieves the necessary information and sends the reply without any human intervention. The owner receives periodic audit reports to monitor performance and catch any issues.
- Do I need an in-house technical team to maintain the automations?
- No. The systems we design run autonomously. If something fails, the system logs the error and notifies you. Technical oversight is handled by us.
- Will my data and my customers' data be safe?
- It's the most common concern we hear, and it's a legitimate one. The systems we build operate within your own infrastructure: your email account, your server, your tools. Data does not pass through third parties unless your existing process already requires it.
- What happens if an automation fails in production?
- The systems we deliver include continuous auditing: we periodically review sent and received emails to detect any deviation. When the system identifies a message where someone wants to speak with a person, it automatically escalates to the owner — the customer never goes without human attention when they need it. For everything else, the system runs on its own, around the clock.
- Will my employees lose their jobs?
- Automations eliminate repetitive tasks, not roles. A salesperson who no longer has to call forty clients to collect orders gains those hours for visits, handling issues or selling more. In every project we have delivered, the team has gained time, not lost work.
- How long does it take to go live?
- It depends on the complexity of the process and the integrations needed. We do not give timelines without analysing your case first. In the discovery call we define the scope and agree a schedule before committing to any date.
- What types of businesses benefit from automation?
- Any business with repetitive data processes: order management, customer service, invoicing, sales follow-up, database updates. We have worked with businesses in distribution, hospitality, food and financial services. If you have a task you do the same way more than ten times a week, it is a candidate for automation.